| Payroll Specialist | | Number of Positions : 1 Salary Range: $40,000-$44,000, commensurate with experience relevant to the position Location: Wilton, NY (on-site, no remote option) Work Hours: Monday -Friday; 8:00A-4:00P This is a higher-level accounting position assisting the payroll supervisor in processing payroll in accordance with Board policy, collective bargaining agreements, and legal regulations. The work is performed under the direct supervision of the Principal Account Clerk/Typist with leeway given for independent decision-making after a successful period of training and experience. Performs other duties as required. - Verifies paperwork for budget codes, authorizations, dates and hours worked, pay rates, demographic information and updates tax, retirement and deduction information;
- Enters payroll data in custom software, entry of timesheets, substitute transactions, deduction changes, budget code changes, and activations of approved salaries;
- Facilitates the payroll proofing process;
- Prepares letters to staff for salary changes and garnishments;
- Calculates substitute dues, verifies payroll error reports, verifies distribution reports, calculates and verifies garnishments;
- Creates warrant in custom software for payroll related payments (dues, taxes, 403b, garnishments, net payroll, etc.), payroll warrant and checks;
- Processes unemployment claim information and communicates with TPA-People Systems;
- Reports to the Department of Labor, Employees and Teachers Retirement System, NYS Department of Taxation and IRS;
- Communicates daily with Benefits, HR, program offices, outside agencies, as well as employees and substitutes.
| $40,000-$44,000 |
| IT Procurement Specialist | | Number of Positions: 1 Salary Range: $40,000-$50,000, commensurate with experience relevant to the position Location: Wilton, NY (on-site, no remote option) Work Hours: Monday - Friday;7:30-3:30 This position exists in the WSWHE BOCES and involves responsibility for ordering instructional technology for component school districts, supporting the BOCES and component district participation in the e-rate program, managing the billing for telecommunications services and related duties. This position will work closely with the Business Office, IT Asset Manager and Supervisor for Technology Procurement and Management as support with technology orders and assets for the component school districts and the BOCES. The position requires the ability to interpret and communicate New York State contract requirements, as well as identify procurement mechanisms for a wide variety of technology hardware and software solutions. The incumbent is expected to exercise a considerable amount of independent judgment and initiative in the performance of duties. Organizational skills, along with the ability to assess a process or situation and breakdown the appropriate steps to efficiently accomplish the task is required to be successful in this position. Performs related tasks as needed. - Reviews purchasing requests for instructional technology (hardware, software, telecommunications) from school districts. Assesses sourcing options for lowest price/best value and contractual compliance and documents same;
- Monitors and processes telecommunication and copier procurement for component school districts and the BOCES, including submitting billing reports to the accounting department;
- Create purchase orders to fulfill purchasing requests;
- Participates in bid assessments, certification of awarded vendors, and communicating with schools and internal programs on the status of funding applications and reimbursements for e-rate and potentially other programs;
- Assists supervisor with creating and posting government funding applications for e-rate and potentially other programs;
- Assist in the development of solicitation documents, review of solicitation submittals and/or proposals and participate in the contract award process for e-rate;
- Assist as needed in the receiving of goods in the warehouse;
- Establish and maintain professional relationships with school districts and vendors;
- Facilitate communication and education on requirements to use state contracts along with other approved procurement mechanisms such as contract solicitations and cooperative purchasing agreements;
- Daily monitoring, updating and auditing of district order tracking spreadsheets;
- Create telecommunications and copier maintenance budget forecast by compiling usage trends based on current and past allocations;
- Monitors, confirms, and tracks open orders to ensure timely and accurate delivery.
| $40,000-$50,000 |
| Technology Funding Specialist | | Number of Positions : 1 Salary: $40,000-$50,000, commensurate with experience relevant to the job Location: Wilton, NY Work Hours: Monday - Friday; 8:00-4:00 The role of the Technology Funding Specialist is to manage the various funding streams available to school districts and BOCES for the procurement of technology resources. These may include Federal programs such as the various E-rate categories and state funding sources such as grants or other special programs. In addition, this role will assist with the management of the BOCES Learning Technology budgets, specifically related to purchasing of hardware and software for component school districts. This includes the processing of lease requests reviewing payment of invoices and managing billings to districts and internal departments within BOCES. Work is performed under the general direction of department supervisors with leeway allowed for the exercise of independent judgment in planning and carrying out the details of the work. Does related work as required. - Monitor current expenditures to ensure compliance with established budgetary constraints;
- Support BOCES Learning Technology leadership in development and maintenance of annual budget creation and administration;
- Formulate and implement processes and procedures for billing school districts and internal departments within BOCES on a monthly basis. This includes submission of billing documentation to the business office each month;
- Review invoices for component school districts and BOCES, including submitting payment notices, documentation and related communications to the business office;
- Document BOCES and district budget adjustments, communicate changes, and request district approval with appropriate parties;
- Coordinate with the business office to complete budget adjustments;
- Research industry best practices related to leveraging federal and state funding sources and participate in professional organizations and/or conferences related to school district technology funding;
- Develop communication channels with component school districts and vendors;
- Develop clear timelines and workflows for component school districts and the BOCES to streamline the process of applying for federal or state funding;
- Assist Learning Technology Department staff with procurement process and asset tracking for technology hardware and software;
- Works with component school districts and the business office on reviewing, processing and tracking lease requests.
| $40,000-$50,000 |