Number of Positions: 1

Salary Range: $52,000-$55,000, annually, commensurate with experience relevant to the position 

Location: Wilton, NY (onsite, no remote option) 

Work Hours: Monday-Friday; 8:00A-4:00P

The Procurement Specialist provides comprehensive support for the BOCES organization, managing the full procurement lifecycle from requisitioning equipment, supplies, and services to final purchase order payment. This role ensures all activities strictly adhere to New York State General Municipal Law and internal BOCES policies. The incumbent will interpret and communicate procurement requirements while identifying the most efficient procurement mechanisms for diverse organizational needs. This position requires independent judgment, initiative, and the ability to deconstruct tasks into actionable steps.  A qualified candidate will be an organized, highly accurate problem solver who thrives in a fast-paced environment and can build strong, collaborative relationships with both internal teams and external vendors.  The incumbent will strive to ensure transparency, accountability, and compliance with Federal, State, and BOCES procurement policies. Work is performed under the general direction of the Assistant Superintendent for Administrative Services and the Director of Business and Management Services.  Does related work as required.

• Serves as the primary point of contact for vendor and staff inquiries regarding purchase orders and payments, compiling inventory data for tracking software, and the continuous monitoring of purchase order activity;
• Reviews requisitions for accuracy, compliance, and completeness of documents as required for purchasing, responds to questions and explains purchasing policies and procedures to staff;
• Maintains procurement records, prepares a variety of reports, and provides supporting documentation for internal and external audits as requested;
• Resolves complex billing disputes and coordinates with vendors regarding payment status, tax documentation (W-9), and credit memos;
• Facilitates the fiscal year-end closing process by identifying outstanding liabilities, managing accruals, and ensuring all departmental obligations are recorded in the proper fiscal period;
• Prepares purchase requisitions in accordance with internal purchasing procedures.