Number of Positions: 1

Salary Range: $48,000-$52,000, annually, commiserate with experience relevant to the position 

Location: Wilton, NY (on-site, no remote option)

Work Hours: Monday-Friday; 8:00A-4:00P

This is critical clerical work which involves responsibility for performing complex secretarial support for an Executive-Level Administrator at BOCES requiring a high degree of professionalism, mature judgment, and knowledge of programs and procedures.  Work is performed in accordance with general instructions received from the Executive Administrator with considerable leeway for initiative and independent decision-making in carrying out assignments and maintaining a responsive, customer-focused office consistent with the BOCES mission.  The position calls for the exercise of extraordinary discretion and confidentiality on the part of the Executive Secretary due to the sensitivity of information within the scope of responsibility.  Supervisor responsibilities may be delegated or assigned to the Executive Secretary.  Does related work as assigned.

• Performs confidential secretarial support for aspects of the Executive Administrator’s work, including:
  • Processing and maintaining confidential personnel information and records
  • Collecting data related to staff performance reviews
  • Assisting the Executive Administrator in preparing for staff disciplinary proceedings
  • Doing research and preparing for collective bargaining, BOE policy development and the processing of grievances
• Independently coordinates meetings and appointments, prepares documents and presentations in a variety of formats, as needed, takes and distributes minutes and arranges technology for presentations.
• Maintains accurate records, correspondence, databases and, as needed, conducts analysis as assigned by the Executive Administrator.
• Manages correspondence of a confidential nature regarding selected BOCES legal matters, labor negotiations, staff, student and district information as assigned.
• Communicates with and acts as a liaison with the BOCES senior management team and public officials (school districts, New York State Education Department and other state agencies) and non-public officials on behalf of the Executive Administrator.
• Navigates confidential electronic data systems at the State Education Department, school districts and BOCES on behalf of the Executive Administrator.
• Collaborates in the preparation, analysis and reporting of student and staff data for the BOCES supervisory district.
• Performs other duties as assigned by the Executive Administrator.

Number of Positions: 1

Salary Range: $40,000-$50,000, commensurate with experience relevant to the position 

Location: Wilton, NY (on-site, no remote option)

Work Hours: Monday - Friday;7:30-3:30

This position exists in the WSWHE BOCES and involves responsibility for ordering instructional technology for component school districts, supporting the BOCES and component district participation in the e-rate program, managing the billing for telecommunications services and related duties.  This position will work closely with the Business Office, IT Asset Manager and Supervisor for Technology Procurement and Management as support with technology orders and assets for the component school districts and the BOCES.  The position requires the ability to interpret and communicate New York State contract requirements, as well as identify procurement mechanisms for a wide variety of technology hardware and software solutions. The incumbent is expected to exercise a considerable amount of independent judgment and initiative in the performance of duties. Organizational skills, along with the ability to assess a process or situation and breakdown the appropriate steps to efficiently accomplish the task is required to be successful in this position. Performs related tasks as needed.

• Reviews purchasing requests for instructional technology (hardware, software, telecommunications) from school districts.  Assesses sourcing options for lowest price/best value and contractual compliance and documents same;
• Monitors and processes telecommunication and copier procurement for component school districts and the BOCES, including submitting billing reports to the accounting department;
• Create purchase orders to fulfill purchasing requests;
• Participates in bid assessments, certification of awarded vendors, and communicating with schools and internal programs on the status of funding applications and reimbursements for e-rate and potentially other programs;
• Assists supervisor with creating and posting government funding applications for e-rate and potentially other programs;
• Assist in the development of solicitation documents, review of solicitation submittals and/or proposals and participate in the contract award process for e-rate;
• Assist as needed in the receiving of goods in the warehouse;
• Establish and maintain professional relationships with school districts and vendors;
• Facilitate communication and education on requirements to use state contracts along with other approved procurement mechanisms such as contract solicitations and cooperative purchasing agreements;
• Daily monitoring, updating and auditing of district order tracking spreadsheets;
• Create telecommunications and copier maintenance budget forecast by compiling usage trends based on current and past allocations;
• Monitors, confirms, and tracks open orders to ensure timely and accurate delivery.

Number of Positions : 1

Salary Range: $40,000-$44,000, commensurate with experience relevant to the position 

Location: Wilton, NY (on-site, no remote option)

Work Hours: Monday -Friday; 8:00A-4:00P

This is a higher-level accounting position assisting the payroll supervisor in processing payroll in accordance with Board policy, collective bargaining agreements, and legal regulations.  The work is performed under the direct supervision of the Principal Account Clerk/Typist with leeway given for independent decision-making after a successful period of training and experience.  Performs other duties as required.

• Verifies paperwork for budget codes, authorizations, dates and hours worked, pay rates, demographic information and updates tax, retirement and deduction information;
• Enters payroll data in custom software, entry of timesheets, substitute transactions, deduction changes, budget code changes, and activations of approved salaries;
• Facilitates the payroll proofing process;
• Prepares letters to staff for salary changes and garnishments;
• Calculates substitute dues, verifies payroll error reports, verifies distribution reports, calculates and verifies garnishments;
• Creates warrant in custom software for payroll related payments (dues, taxes, 403b, garnishments, net payroll, etc.), payroll warrant and checks;
• Processes unemployment claim information and communicates with TPA-People Systems;
• Reports to the Department of Labor, Employees and Teachers Retirement System, NYS Department of Taxation and IRS;
• Communicates daily with Benefits, HR, program offices, outside agencies, as well as employees and substitutes.

Number of Positions : 1

Salary: $40,000-$50,000, commensurate with experience relevant to the job 

Location: Wilton, NY 

Work Hours: Monday - Friday; 8:00-4:00

The role of the Technology Funding Specialist is to manage the various funding streams available to school districts and BOCES for the procurement of technology resources.  These may include Federal programs such as the various E-rate categories and state funding sources such as grants or other special programs. In addition, this role will assist with the management of the BOCES Learning Technology budgets, specifically related to purchasing of hardware and software for component school districts. This includes the processing of lease requests reviewing payment of invoices and managing billings to districts and internal departments within BOCES.  Work is performed under the general direction of department supervisors with leeway allowed for the exercise of independent judgment in planning and carrying out the details of the work.  Does related work as required.

• Monitor current expenditures to ensure compliance with established budgetary constraints;
• Support BOCES Learning Technology leadership in development and maintenance of annual budget creation and administration;
• Formulate and implement processes and procedures for billing school districts and internal departments within BOCES on a monthly basis. This includes submission of billing documentation to the business office each month;
• Review invoices for component school districts and BOCES, including submitting payment notices, documentation and related communications to the business office;
• Document BOCES and district budget adjustments, communicate changes, and request district approval with appropriate parties;
• Coordinate with the business office to complete budget adjustments;
• Research industry best practices related to leveraging federal and state funding sources and participate in professional organizations and/or conferences related to school district technology funding;
• Develop communication channels with component school districts and vendors;
• Develop clear timelines and workflows for component school districts and the BOCES to streamline the process of applying for federal or state funding;
• Assist Learning Technology Department staff with procurement process and asset tracking for technology hardware and software;
• Works with component school districts and the business office on reviewing, processing and tracking lease requests.

Number of Positions: 1

Salary: $33,295-$48,968, annually, commensurate with experience relevant to the position

Location: Saratoga Springs, NY (onsite, No remote option)

Work Hours: Monday-Friday;7:30A-3:00P

The work of the Principal Account Clerk involves responsibility for planning, assigning and supervising major account keeping activities and/or independently performing difficult and responsible account keeping functions.  The work is performed under general direction and in accordance with outlined policies and procedures, with considerable leeway allowed for the use of independent judgment for carrying out the details of the work.  Supervision may be exercised over the work of subordinates. Does related work as required.

• Plans, assigns and reviews the maintaining and checking of a wide variety of financial records and reports and instructs employees in the specialized details of the work;
• Oversees and assists in the classification of a complex variety of receipts and expenditures and the distribution of costs according to prescribed codes;
• Directs the audit of varied accounts, claims and records and the preparation of reports thereon;
• Has charge of the compilation, preparation and analysis of a variety of complex financial and statistical records and reports;
• Assists in the preparation of annual operating budgets and insures the maintenance of necessary financial controls;
• Takes receipt and accounts for money related to a variety of bills, taxes and related obligations;
• Revises, organizes, systematizes and installs account keeping methods and procedures;
• Reconciles ledgers of revenue received with bank statements;
• Conducts correspondence in connection with financial matters;
• May supervise the preparation of purchase orders and the securing of bids from vendors;
• May have charge of preparation of payroll and allied payroll functions including Health And Dental Insurance;
• May prepare and process, or supervise the preparation and processing of payments and reports relative to employee benefits such as insurances, labor unions, credit unions, and pension funds;
• May be responsible for the preparation of all civil service functions;
• May assist in onboarding and offboarding functions;
• May assist in the management of archives.