| Technology Funding Specialist | | Number of Positions : 1 Salary: $40,000-$50,000, commensurate with experience relevant to the job Location: Wilton, NY Work Hours: Monday - Friday; 8:00-4:00 The role of the Technology Funding Specialist is to manage the various funding streams available to school districts and BOCES for the procurement of technology resources. These may include Federal programs such as the various E-rate categories and state funding sources such as grants or other special programs. In addition, this role will assist with the management of the BOCES Learning Technology budgets, specifically related to purchasing of hardware and software for component school districts. This includes the processing of lease requests reviewing payment of invoices and managing billings to districts and internal departments within BOCES. Work is performed under the general direction of department supervisors with leeway allowed for the exercise of independent judgment in planning and carrying out the details of the work. Does related work as required. - Monitor current expenditures to ensure compliance with established budgetary constraints;
- Support BOCES Learning Technology leadership in development and maintenance of annual budget creation and administration;
- Formulate and implement processes and procedures for billing school districts and internal departments within BOCES on a monthly basis. This includes submission of billing documentation to the business office each month;
- Review invoices for component school districts and BOCES, including submitting payment notices, documentation and related communications to the business office;
- Document BOCES and district budget adjustments, communicate changes, and request district approval with appropriate parties;
- Coordinate with the business office to complete budget adjustments;
- Research industry best practices related to leveraging federal and state funding sources and participate in professional organizations and/or conferences related to school district technology funding;
- Develop communication channels with component school districts and vendors;
- Develop clear timelines and workflows for component school districts and the BOCES to streamline the process of applying for federal or state funding;
- Assist Learning Technology Department staff with procurement process and asset tracking for technology hardware and software;
- Works with component school districts and the business office on reviewing, processing and tracking lease requests.
| $40,000-$50,000 |
| Personnel Assistant | | Number of Positions :1 Salary: $40,000-$45,000, commensurate with experience relevant to the position Work Hours: Monday - Friday; 7:30A-3:30P Location: Wilton, NY (onsite, no remote option) This position is an entry-level role within WSWHE BOCES responsible for the daily maintenance of various personnel systems and electronic databases. The position supports Human Resources, Payroll, and the Regional Certification Office by ensuring accurate record-keeping, facilitating timely communication, and assisting with the onboarding and offboarding of BOCES staff, including other related duties as required. - Enters, updates, and maintains confidential employee information in personnel information systems, electronic databases, and related human resources applications; coordinates recurring personnel data maintenance, system updates/rollovers, audits, and administrative processes;
- Manages certification and licensure credentials for TEACH applicants by entering documentation in an internal database, recording items received in TEACH, and weekly updates to the Regional Certification Officer specific to new applications for certification and licensure;
- Provides correspondence to applicants applying for coaching licenses, highlighting the process to obtain licensure;
- Assists with onboarding activities by reviewing hiring documents to ensure completion of necessary data;
- Manages recruiting, onboarding, and acts as a liaison for summer programs in component districts;
- Provides administrative support for employee separation and offboarding processes, ensuring required documentation and records are completed and maintained;
- Prepares coaching evaluations for final review by Regional Certification Officer;
- Maintains certification and professional licensure database and follows up with certified/licensed BOCES staff as appropriate when expiration dates approach;
- Tracks evaluations, correspondence, and recorded documents received in the Regional Certification Office;
- Sends invoices to applicants and tracks payment;
- Greets the public and employees, answers certification telephone with answers to general questions and refers as needed if answer is unknown;
- Assumes additional duties as assigned.
| $40,000-$45,000 |
| Principal Account Clerk | | Number of Positions: 1 Salary: $33,295-$48,968, annually, commensurate with experience relevant to the position Location: Saratoga Springs, NY (onsite, No remote option) Work Hours: Monday-Friday;7:30A-3:00P The work of the Principal Account Clerk involves responsibility for planning, assigning and supervising major account keeping activities and/or independently performing difficult and responsible account keeping functions. The work is performed under general direction and in accordance with outlined policies and procedures, with considerable leeway allowed for the use of independent judgment for carrying out the details of the work. Supervision may be exercised over the work of subordinates. Does related work as required. - Plans, assigns and reviews the maintaining and checking of a wide variety of financial records and reports and instructs employees in the specialized details of the work;
- Oversees and assists in the classification of a complex variety of receipts and expenditures and the distribution of costs according to prescribed codes;
- Directs the audit of varied accounts, claims and records and the preparation of reports thereon;
- Has charge of the compilation, preparation and analysis of a variety of complex financial and statistical records and reports;
- Assists in the preparation of annual operating budgets and insures the maintenance of necessary financial controls;
- Takes receipt and accounts for money related to a variety of bills, taxes and related obligations;
- Revises, organizes, systematizes and installs account keeping methods and procedures;
- Reconciles ledgers of revenue received with bank statements;
- Conducts correspondence in connection with financial matters;
- May supervise the preparation of purchase orders and the securing of bids from vendors;
- May have charge of preparation of payroll and allied payroll functions including Health And Dental Insurance;
- May prepare and process, or supervise the preparation and processing of payments and reports relative to employee benefits such as insurances, labor unions, credit unions, and pension funds;
- May be responsible for the preparation of all civil service functions;
- May assist in onboarding and offboarding functions;
- May assist in the management of archives.
| $33,295-$48,968,annually |