Number of Positions: 1
Salary Range: $52,000-$55,000, annually, commensurate with experience relevant to the position
Location: Wilton, NY (onsite, no remote option)
Work Hours: Monday-Friday; 8:00A-4:00P
The Procurement Specialist provides comprehensive support for the BOCES organization, managing the full procurement lifecycle from requisitioning equipment, supplies, and services to final purchase order payment. This role ensures all activities strictly adhere to New York State General Municipal Law and internal BOCES policies. The incumbent will interpret and communicate procurement requirements while identifying the most efficient procurement mechanisms for diverse organizational needs. This position requires independent judgment, initiative, and the ability to deconstruct tasks into actionable steps. A qualified candidate will be an organized, highly accurate problem solver who thrives in a fast-paced environment and can build strong, collaborative relationships with both internal teams and external vendors. The incumbent will strive to ensure transparency, accountability, and compliance with Federal, State, and BOCES procurement policies. Work is performed under the general direction of the Assistant Superintendent for Administrative Services and the Director of Business and Management Services. Does related work as required.
- Serves as the primary point of contact for vendor and staff inquiries regarding purchase orders and payments, compiling inventory data for tracking software, and the continuous monitoring of purchase order activity;
- Reviews requisitions for accuracy, compliance, and completeness of documents as required for purchasing, responds to questions and explains purchasing policies and procedures to staff;
- Maintains procurement records, prepares a variety of reports, and provides supporting documentation for internal and external audits as requested;
- Resolves complex billing disputes and coordinates with vendors regarding payment status, tax documentation (W-9), and credit memos;
- Facilitates the fiscal year-end closing process by identifying outstanding liabilities, managing accruals, and ensuring all departmental obligations are recorded in the proper fiscal period;
- Prepares purchase requisitions in accordance with internal purchasing procedures.
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Possession of a Bachelor’s Degree or higher in Business or related field; OR
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Possession of an Associate’s Degree in Business or related field, and two (2) years of experience in procurement, business, or closely related capacity; OR
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Graduation from high school or possession of an equivalency diploma and four (4) years of experience in procurement, business, or closely related capacity.
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Diverse candidates are encouraged to apply.
Note: Vacancies are filled by a certified list provided by Washington County Civil Service. Should no certified list be available, candidates appointed to this position will serve in a provisional appointment in accordance with New York State Civil Service Law. The candidate must successfully complete a competitive examination and be eligible for appointment in accordance with Civil Service Law and the Civil Service Rules for Washington County to obtain a permanent appointment.
The Washington-Saratoga-Warren-Hamilton-Essex BOCES does not discriminate in its programs and activities, including employment and admission as applicable, on the basis of actual or perceived race, color, creed, sex, sexual orientation, national origin, religion, age, economic status, marital status, veterans' status, political affiliation, domestic victim status, use of a guide dog, hearing dog or service dog, disability, or other classifications protected under federal or state law, and provides equal access to the Boy Scouts and other designated youth groups. The designated district compliance officer(s) will coordinate compliance with the nondiscrimination requirements of Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, as amended, the Boy Scouts of America Equal Access Act, and the New York State Human Rights Law. The WSWHE BOCES Civil Rights Compliance Officers are: Katelynn Attanasio and David Ashdown, Washington-Saratoga-Warren-Hamilton-Essex BOCES, 267 Ballard Road, Suite 5, Wilton, NY 12831. phone: (518) 581-3372, email: compliance@wswheboces.org . Complaints may also be filed with the Office for Civil Rights, New York Office, U.S. Department of Education, 32 Old Slip, 26th Floor, New York, NY 10005- 2500, phone (646) 428-3800, fax (646) 428-3843, email: OCR.NewYork@ed.gov.